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Welcome to ROCKING W RANCH |
General Event & Competition Information
Weekend Schedule
Friday June 14, 2024
Time TBA - Food Trucks Open for the day
1 pm - Dash for the Cash Slot Race
Awards to Follow
1-5 pm - Silent Auction Open in the Carman Arena
6 pm - Pride of the Prairie Barrel Race
Awards to Follow
Saturday June 15, 2024
8 - 10 am - Graysville Light Horse & Pony 4H Club Pancake Breakfast
Time TBA - Food Trucks Open for the day
10 am to 5 pm - Silent Auction Open in the Carman Arena
10 am to 5 pm - Ruddneck Ranch Petting Zoo
10 am to 3 pm - Touch-a-Horse & Pony Photo Booth Open (by the Graysville Light Horse & Pony Club)
10:30 am - Rick Wiebe Memorial Charity Barrel Race
Fundraiser Announcement & Awards to Follow
Time TBA - Food Trucks Open for the day
1 pm - Dash for the Cash Slot Race
Awards to Follow
1-5 pm - Silent Auction Open in the Carman Arena
6 pm - Pride of the Prairie Barrel Race
Awards to Follow
Saturday June 15, 2024
8 - 10 am - Graysville Light Horse & Pony 4H Club Pancake Breakfast
Time TBA - Food Trucks Open for the day
10 am to 5 pm - Silent Auction Open in the Carman Arena
10 am to 5 pm - Ruddneck Ranch Petting Zoo
10 am to 3 pm - Touch-a-Horse & Pony Photo Booth Open (by the Graysville Light Horse & Pony Club)
10:30 am - Rick Wiebe Memorial Charity Barrel Race
Fundraiser Announcement & Awards to Follow
OFFICE HOURS, DRAW SELECTION & PAYOUTS
Office location and hours will be posted prior to the event. The office will be open to receive Charity Race pledges at any of the designated office hours posted.
All settlements on entries and payment must be completed at time of online entry by the entry deadline. No late entries or entry fees will be accepted at the event. Entry fee payments by e-transfer only.
Pledge forms must be handed in complete with ALL funds collected prior to the commencement of the charity race.
Anyone who collects pledges intending to compete in the jackpot but ends up not able to attend is fully responsible for the funds collected and is required to submit the pledges to South Central Cancer Resource on their own. We are not responsible for any funds collected and not remitted to us.
All draws will be made by random selection.
We will not guarantee exact spots in the draw or number of horses per spacing but we will do our best to accommodate as entries allow.
Payouts must be collected in person at the event when they have been made available. Any unclaimed payouts will go into the Rocking W Barrel Racing prize fund following the event for next year. We will not send any unclaimed winnings to contestants after the event. No exceptions.
The majority of the event’s payouts will be done by cheque (exception being pee wee payouts). We kindly ask that all winners deposit their cheques within 30 days of the cheque date. Any cheques not deposited by 90 days of the cheque date are subject to stop payment at our committee’s discretion, without explanation. Any cheques deposited beyond 6 months of the cheque date and returned stale dated will NOT be reissued. No exceptions.
EVENT LOCATION
Dufferin Agricultural Society Fairgrounds
44 King’s Park Road, Carman, MB
The location is available on Google Maps and is easy to find! Please see our Facebook page for a parking map.
PARKING & STALLING
Contestants are permitted to overnight at the fairgrounds. Contestants must park in the designated areas shown on the location map.
Contestants are permitted to tie to their trailers for night or use travel panels providing they are in good condition and safely secured to their trailers.
Stalls are available on a first come first serve basis. Stalling is FREE but you MUST clean out your stalls and pile in the designated area at the south end of the barns. Anyone tying to trailers must also clean up all the mess and manure around their trailers which may also be piled in the designated area at the south end of the barns.
Youth and pee wee contestants with PONIES – please stall your ponies in the miniature horse barn to leave the limited number of box stalls available to standard size horses.
If contestants do not clean out their stalls or around their trailers, we will be charging for parking and barn use in 2025. So kindly remind your neighbours to clean up after themselves.
Thank you for your cooperation.
FACILITY USE
As a common courtesy to Rocking W Barrel Racing Productions, the Dufferin Agricultural Society and Town of Carman, we ask that the fairgrounds be left in the condition it was found. That means we will be requiring you to:
COMPETITION RULES
- Pattern is run in a cloverleaf, either to the left or right barrel first. Pattern will be set best suited to arena conditions.
- Pee wee pattern will be smaller than the regular competition pattern and measured off the full pattern.
- Knocking a barrel is a “no time”.
- There is no penalty for losing your hat.
- Helmets are not required for any age but strongly encouraged for pee wee and youth riders.
- The event will have a closed gate. Contestants are permitted to run in.
- Circling will NOT be permitted in the Slot Races or the Pride of the Prairie.
- In the charity race, circling in the arena prior to making a run is permitted, however, only a maximum of 2 circles.
- The event will have an “in” gate and an “out” gate. All contestants MUST enter through the “in” gate and exit through the “out” gate.
- Contestants are asked to complete their run at competition calibre. All contestants must at least trot the pattern. Pee wee’s are permitted to walk around the barrels and are strongly encouraged to at least trot between the barrels to the best of the rider’s ability. Leadline is permitted but must trot the pattern.
- A contestant’s run will be disqualified for going off (breaking) pattern or tripping the timer line before completion of the pattern. No re-runs will be permitted.
- A “leader” horse may not enter through the gate when helping a contestant get into the arena.
- We enforce a “3 Call Rule”. If the contestant hasn’t entered the arena after the 3rd call (approx. 30 seconds between calls), we will roll to the next entry. No re-run will be permitted on rolled entries. Contestants must start their run within 30 seconds of entering the arena or they will be rolled as well. NO REFUNDS on entry fees to rolled contestants.
- This event requires western dress code for both the competition and the awards. Contestants MUST wear western hat or helmet, long sleeve western shirts, jeans and boots.
- Setting a barrel pattern will not be permitted during open riding. Riders are asked not to practice the marked pattern without barrels either to prevent rutting the area before the event begins. Pop up barrels may be used in the warm up pen.
AWARDS
- Slot Race Awards approx. 30 minutes following the Slot Race.
- Pride of the Prairie Awards approx. 30 minutes following the MB Bred Race.
- Charity Race Awards approx. 45 minutes following the Charity Race.
- Contestants must be present and in western attire to receive awards.
WAIVER & LIABILITY
All contestants must agree to the event’s terms and conditions and agree to or sign the waiver provided. All online entries will have an electronic waiver to agree to and day-of entries will be provided a paper copy to sign. The terms and conditions, hold harmless agreement and liability waiver for this event are binding. If you do not agree to and sign, you will not be permitted to compete.
MISCONDUCT
Any of the following actions may result in suspension or disqualification from this event.
The Rocking W Barrel Racing event organizers will not tolerate any form of misconduct and the consequence for any of the following may result in disqualification from this event. We retain the right to disqualify based on any form of misconduct the first time it is witnessed by any of the event’s staff or organizers if we feel it is necessary. We absolutely will not tolerate any such behaviour, including the following but not limited to:
- Using abusive, racist, intolerant or offensive language in any capacity by any individual competing in or attending this event.
- Attempting to threaten, bribe, influence or harass any Rocking W official or volunteer, representative from South Central Cancer Resource, Dufferin Agricultural Society or Town of Carman board member or volunteer, sponsor, contestant, family of contestant or community member.
- Abuse of a horse in any way is strictly prohibited! Reasonable use of tack and equipment, whips, crops, over-under’s and spurs is allowed but any excessive use will be addressed accordingly and can result in disqualification at the event producer’s discretion.
- Competing under the influence of drugs or alcohol will not be tolerated.
- Any other conduct that is not in the best interests of the event, Rocking W Barrel Racing Productions, the Dufferin Agricultural Society, Town of Carman, South Central Cancer Resource, sponsors, competitors, their horses and spectators or community members.
Office location and hours will be posted prior to the event. The office will be open to receive Charity Race pledges at any of the designated office hours posted.
All settlements on entries and payment must be completed at time of online entry by the entry deadline. No late entries or entry fees will be accepted at the event. Entry fee payments by e-transfer only.
Pledge forms must be handed in complete with ALL funds collected prior to the commencement of the charity race.
Anyone who collects pledges intending to compete in the jackpot but ends up not able to attend is fully responsible for the funds collected and is required to submit the pledges to South Central Cancer Resource on their own. We are not responsible for any funds collected and not remitted to us.
All draws will be made by random selection.
We will not guarantee exact spots in the draw or number of horses per spacing but we will do our best to accommodate as entries allow.
Payouts must be collected in person at the event when they have been made available. Any unclaimed payouts will go into the Rocking W Barrel Racing prize fund following the event for next year. We will not send any unclaimed winnings to contestants after the event. No exceptions.
The majority of the event’s payouts will be done by cheque (exception being pee wee payouts). We kindly ask that all winners deposit their cheques within 30 days of the cheque date. Any cheques not deposited by 90 days of the cheque date are subject to stop payment at our committee’s discretion, without explanation. Any cheques deposited beyond 6 months of the cheque date and returned stale dated will NOT be reissued. No exceptions.
EVENT LOCATION
Dufferin Agricultural Society Fairgrounds
44 King’s Park Road, Carman, MB
The location is available on Google Maps and is easy to find! Please see our Facebook page for a parking map.
PARKING & STALLING
Contestants are permitted to overnight at the fairgrounds. Contestants must park in the designated areas shown on the location map.
Contestants are permitted to tie to their trailers for night or use travel panels providing they are in good condition and safely secured to their trailers.
Stalls are available on a first come first serve basis. Stalling is FREE but you MUST clean out your stalls and pile in the designated area at the south end of the barns. Anyone tying to trailers must also clean up all the mess and manure around their trailers which may also be piled in the designated area at the south end of the barns.
Youth and pee wee contestants with PONIES – please stall your ponies in the miniature horse barn to leave the limited number of box stalls available to standard size horses.
If contestants do not clean out their stalls or around their trailers, we will be charging for parking and barn use in 2025. So kindly remind your neighbours to clean up after themselves.
Thank you for your cooperation.
FACILITY USE
As a common courtesy to Rocking W Barrel Racing Productions, the Dufferin Agricultural Society and Town of Carman, we ask that the fairgrounds be left in the condition it was found. That means we will be requiring you to:
- Clean up after yourself! Please place any garbage in garbage bins and clean up all the hay and manure around your trailers.
- We will have volunteers monitoring the cleanup of parking and stall areas following the event. Please make their job easy and make sure they don’t have to ask or remind you to clean up or leave a mess for them to clean up on your behalf.
- Bathrooms and showers are available to the east of the barns. Please be courteous and help keep the bathrooms and showers tidy.
- Should you be involved in an accident on the property causing damage to the ground, facility or property of others, please inform Rocking W Barrel Racing Productions immediately.
COMPETITION RULES
- Pattern is run in a cloverleaf, either to the left or right barrel first. Pattern will be set best suited to arena conditions.
- Pee wee pattern will be smaller than the regular competition pattern and measured off the full pattern.
- Knocking a barrel is a “no time”.
- There is no penalty for losing your hat.
- Helmets are not required for any age but strongly encouraged for pee wee and youth riders.
- The event will have a closed gate. Contestants are permitted to run in.
- Circling will NOT be permitted in the Slot Races or the Pride of the Prairie.
- In the charity race, circling in the arena prior to making a run is permitted, however, only a maximum of 2 circles.
- The event will have an “in” gate and an “out” gate. All contestants MUST enter through the “in” gate and exit through the “out” gate.
- Contestants are asked to complete their run at competition calibre. All contestants must at least trot the pattern. Pee wee’s are permitted to walk around the barrels and are strongly encouraged to at least trot between the barrels to the best of the rider’s ability. Leadline is permitted but must trot the pattern.
- A contestant’s run will be disqualified for going off (breaking) pattern or tripping the timer line before completion of the pattern. No re-runs will be permitted.
- A “leader” horse may not enter through the gate when helping a contestant get into the arena.
- We enforce a “3 Call Rule”. If the contestant hasn’t entered the arena after the 3rd call (approx. 30 seconds between calls), we will roll to the next entry. No re-run will be permitted on rolled entries. Contestants must start their run within 30 seconds of entering the arena or they will be rolled as well. NO REFUNDS on entry fees to rolled contestants.
- This event requires western dress code for both the competition and the awards. Contestants MUST wear western hat or helmet, long sleeve western shirts, jeans and boots.
- Setting a barrel pattern will not be permitted during open riding. Riders are asked not to practice the marked pattern without barrels either to prevent rutting the area before the event begins. Pop up barrels may be used in the warm up pen.
AWARDS
- Slot Race Awards approx. 30 minutes following the Slot Race.
- Pride of the Prairie Awards approx. 30 minutes following the MB Bred Race.
- Charity Race Awards approx. 45 minutes following the Charity Race.
- Contestants must be present and in western attire to receive awards.
WAIVER & LIABILITY
All contestants must agree to the event’s terms and conditions and agree to or sign the waiver provided. All online entries will have an electronic waiver to agree to and day-of entries will be provided a paper copy to sign. The terms and conditions, hold harmless agreement and liability waiver for this event are binding. If you do not agree to and sign, you will not be permitted to compete.
MISCONDUCT
Any of the following actions may result in suspension or disqualification from this event.
The Rocking W Barrel Racing event organizers will not tolerate any form of misconduct and the consequence for any of the following may result in disqualification from this event. We retain the right to disqualify based on any form of misconduct the first time it is witnessed by any of the event’s staff or organizers if we feel it is necessary. We absolutely will not tolerate any such behaviour, including the following but not limited to:
- Using abusive, racist, intolerant or offensive language in any capacity by any individual competing in or attending this event.
- Attempting to threaten, bribe, influence or harass any Rocking W official or volunteer, representative from South Central Cancer Resource, Dufferin Agricultural Society or Town of Carman board member or volunteer, sponsor, contestant, family of contestant or community member.
- Abuse of a horse in any way is strictly prohibited! Reasonable use of tack and equipment, whips, crops, over-under’s and spurs is allowed but any excessive use will be addressed accordingly and can result in disqualification at the event producer’s discretion.
- Competing under the influence of drugs or alcohol will not be tolerated.
- Any other conduct that is not in the best interests of the event, Rocking W Barrel Racing Productions, the Dufferin Agricultural Society, Town of Carman, South Central Cancer Resource, sponsors, competitors, their horses and spectators or community members.